Thursday, 17 March 2011

Coaching by Managers: No Appointment Required

Last Thursday I was at a meeting with some of the leadership of the Singapore Ministry of Health. It was a lively and well-informed group and they didn't need any of my expertise about executive coaching. The questions that were occupying them were about why a supervisor, manager or executive needs the same skills that professional coaches use. We teach that leaders can be more effective if they have a coaching mindset and coaching skills, but what does that mean? As they pointed out, executives seldom have time to take a 1/2 hour to hold a "coaching session."
 
Coaching can be useful for both improving performance and developing others, but it may look quite different in practice. For the active manager, coaching happens in the moment, in the hallway, or walking from a meeting. It doesn't usually require an appointment - just an opportunity.

Team Conflict Take the not-unusual problem of a direct report coming to you with a complaint about the performance of a peer on a project. This can be approached in a variety of ways, but I think a coaching approach may be the most promising from the desirable results point of view.

Let's consider the alternatives a manager has. Presumably the manager could agree to go talk with the peer and solve the problem. Depending on the approach the manager takes,the peer may be resentful, feel betrayed by the co-worker, or find it helpful to get some assistance. However, no matter how skilled the intervention by the manager, it will not improve the working relationship between the two peers because one of them ran to a greater authority. The best that can be hoped for is compliance in the present project and postponement of the conflict to the next joint project.

So, let us suppose that our imaginary manager resists the temptation to fix the difference between two others. Let us suppose that the manager uses a directive approach to save time and get the problem off his or her plate. "Go. Work this out between you!" seems likes a better option, but it also has some inherent limitations. There's no telling how well prepared the direct report is to actually work it out effectively. It is likely that the only certain result is that the direct report who has come with the problem feels ignored and may add that frustration to the irritation she already feels with the co-worker who's not carrying his share. How likely is it that the next meeting they have will be productive?
 
Perhaps a coaching approach could yield a positive result without taking a lot of time. What would that look like? One of the key components of a coaching mindset is a determination to let the person coached keep responsibility for the solution. So a coaching leader will respond without taking over the problem. Questions are the preferred medium. "What have you done so far to solve this?" could be a good opening. "What else could you do?"  "What do you know about why your colleague is not delivering?"

These questions have the effect of enlarging the range of actions that the direct report can consider. They take about the same length of time as giving advice or issuing an order, but they create the possibility that the person being coached will take a new tack, try a different approach, and keep at it. They reduce the chance that you will make it worse through intervening (since no one can actually solve a conflict between two others). More importantly, they imply that you have confidence in the intelligence, good intentions, and capability of your direct report. More clearly than just announcing, "I have confidence in you!", it communicates the truth of that. The questions above are just the start, but perhaps you would like to give them a try and see what happens.
 
Toolbox When you add coaching to your repertoire of management and leadership skills, you enlarge the range of actions available, you encourage your direct reports to stretch themselves, to consider alternatives. And you create the opportunity for them to feel pride in accomplishment when they do make it work. Coaching approaches are not the best for everything (you still need to direct, organize, advise, and teach), but they are a valuable tool in your box.

~Doug Riddle

Friday, 21 January 2011

Ray the Mentor: A Lesson in Leadership

My profession is teaching people about leadership.  As a result, I am always on the lookout to see when leadership is truly practiced, yet this practice goes unheeded and unnoticed to the outside world.  I had a chance to see true leadership one night, in the most unlikely place – the coffee court of a local big box book store in the Virginia suburbs of Washington DC. 

You know those coffee courts – where everyone is crammed in to a community of college students finishing papers, professionals seeking free Wi-Fi, and even one or two people reading books or drinking coffee. 

I saw an open table, next to a very physically fit gentleman, who looked like a teacher (he was grading papers anyway).

Right before I sat down, the cleaning lady, one of the sometime faceless people who pick up after us, jumped in front of me, cleaned and wiped down my table, then pulled my chair out for me. 

‘Thank you,’ I said as I sat down and she nodded with a big smile.

It was what I would consider late for a school night, past 8.30PM, so I ordered a decaf mocha and then began to see if my computer would link up with the free Wi-Fi.  Like everyone else, I was surrounded by humanity, but chose to electronically isolate myself.

It was then that the kind cleaning lady showed up with, who appeared to be, her two daughters - one of them clearly a teenager - and a son of about five years old. 

The lady was talking to the oldest girl, who began translating from Spanish into English for the gentleman who was sitting behind me. 

Sighing heavily and with a sense of embarrassment that can only come from a teen, she translated, “She says I have to talk with you tonight about my Biology Grade.”

Food court The Gentleman replied in a heavily accented, deep voice, “Excellent – I was hoping we would do Biology tonight.  Please ask your Mother to leave us for about thirty minutes and we will talk about it.” The teen translated and the mother left.

It was clear to me that this gentleman was her mentor and since I teach mentoring, I thought I would pay a little attention to see how this went.  Since my seat was about two inches away from the mentor’s table, it was easy to overhear the conversation.

At CCL, we teach people that good mentors build a relationship, then assess where the mentoree is, challenge them, provide support, and focus on results.  Rarely do we get to see an approach like this in action like I got to see that evening.

He began by asking how she was doing and if she was still dating a boy she had talked about during an earlier meeting.  She said no, it didn’t work out. 

Deftly turning this into a transition, he made a comment about the role chemistry plays in relationships.

She didn’t take the bait – she said that it was more about how guys think and girls think that makes the difference. 

So, he said, “it is all about the biology then…”

Still, she didn’t take the bait.  Instead she informed him of her low biology grade and that if she did not do better next time, she would be kicked out of the honors class. 

Having made his assessment of where she was, and building on a relationship that had obviously had many of these conversations, he asked, ‘is that what you want?’ 

When I teach we call this both an assessment and a challenging question – it demands an answer, yet poses a focus of the conversation as well. 

“No,” she answered. She wanted to do better.

“I want you to do better too – you owe it to yourself and your family.  We have worked too hard for too many weeks not to get this right.  What do you think we need to do to get on the right track?”

Again, I witnessed a great mentoring technique – providing support while allowing her to take the question and provide the answer, owning it in the same space.

“I think I need to spend more time here and focus better on this stupid biology.”

“Yes, I agree – and would use a different term than stupid – how about difficult or misunderstood.”

“OK, she said, I’ll stick with misunderstood.”

Now, I hate to say it, but this conversation absolutely held me spell bound for about the next twenty minutes.  They got right into the topic and his active listening, probing questions, support, and light hearted approach to a tough topic; he was able to get her to see some very difficult concepts. 

This was truly mentoring at its best – the presence of the mentor fueling the mentoree’s burning desire to learn.  He fed her information like feeding wood to a fire.  They were so involved in the conversation over cells and how they were made they failed to notice that her mother had been waiting over 15 minutes at another table for them to finish.

The mother finally walked over and apparently told her daughter they had to leave or they would miss their bus.  She translated for her mother about how proud she was of her daughter and of how the mentor was helping her daughter become a better student and a better person.

The Mentor just smiled and said in his heavily accented English, it was the least he could do. 

Then, like all good mentors, he focused on results – he reminded her of her test the next week and the problems to study.  He then asked her to translate what he just said for her mother.  I thought that this is a lesson we also teach in class to mentors – make sure the immediate managers know the development goals of the mentoree and what they need to do to be successful. 

The Mother, daughter, and her siblings walked off into the bookstore and out to catch their bus.

I could not resist the temptation to talk with this expert mentor.  I leaned across the table and introduced myself.  Shaking his hand, I told him my name and what I did.

“Ray,” he said.  We talked a bit and I found out he was from Central Africa and was an immigrant just like the girl he was mentoring. 

I commented on his superb mentoring style – he just smiled and said ‘it is my duty.’

Caught unawares, I stammered, “…your duty?”

“Yes.  I was just t like her once – when I first came to this country. Then a mentor took me under his wing and taught me.  I owe it to my mentor to be as good as he was.  Sometimes it is the only hope an immigrant has to be successful.  I really hope it works for her.”

I replied that in my professional opinion, he did a tremendous job and I think she has very good prospects thanks to him. 

Very humbly he said that he had been taught well and he appreciate that someone noticed his efforts. 

I replied that I think he will have a permanent place in my teaching repertoire as someone who can turn a biology session into a life lesson through his role modeling of a true leader.

We left each other after coffee and I began thinking of how many times we see leadership in action and we don’t stop to say thanks or provide feedback. That simple act may sustain a difficult relationship or even reinforce someone’s desire to take on the rough role of mentor or leader.  What a great gift he was providing for her.  I can pretty sure bet that in ten years I would not be surprised to see a Latino woman in her mid Twenties mentoring another willing student.

Ray the Mentor – the gentleman who helped me learn the truths about mentorship. 

~Clemson Turregano

Friday, 03 December 2010

Women at the Top: Europe at the Bottom

It's that time of year again. At magazines and newspapers, writers are preparing the annual review sections. The FT special about Women at the Top is already out. It’s always one of the unmistakable signs that the year is coming to a close. And it didn’t leave me with a good feeling.

As a European, I was a bit disappointed to browse through the selection of the “Top 50 Women in World Business”. Not critizising the panel’s choice of 50 excellent leaders, I am sceptical about the geographical dispersion of their choice and what it tells me about the future of women in executive levels in my part of the world. Nineteen of the top 50 women are from the US. Asia-Pacific is home to 16 others, and only 12 women are from Europe (including Turkey). The German in me was pleased to have at least one representative in the list, Ines Kolmsee. Compared to Africa (Gail Kelly, who could be counted both for her native South Africa and her chosen home Australia), Europe doesn’t score too badly.

Now, why am I worried? Mainly because of the demographic changes and challenges that Europe faces and that don’t seem to translate into staffing decisions in corporate Europe. Gender diversity is being pushed on the political agenda, with national quotas as a serious option, EU-directives on provision of early childcare, and the extension of working life for women in heated debate. But the understanding that gender equality is not just morally desirable but strategically necessary in order to attain and retain talent in a shrinking workforce has not transcended into visible changes just yet.

Peak district 054

The UK-based FTSE reports (conducted by Cranfield School of Management) show levels of around 12% women representation in the boardroom, without much significant change in the last three years (and the 2010 version, to be released shortly, will likely not reveal any surprises, either). Arguably, British companies have more pressing issues to worry about these days – a valid argument or a welcome excuse, hard to say. However, even where the economy is booming, gender diversity is increasing at a snail’s pace. In Germany, any woman entering the management board is still a celebrated rarity, such as Barbara Kux, who was the onlyfemale C-level officer in a DAX company for almost two years. Now, she’s accompanied by three others (a total of 2.18% DAX board members are women now – more than ever before). 

I wonder how much resilience, assertiveness and patience is needed until equality of men and women, one of our fundamental values in Western society and a basic Human Right, is achieved in the places where the fate of thousands is decided upon. I wonder how the world will look like if this comes true, and I hope that I will be able to witness this change. But first, let me survive this holiday season.

~Gina Eckert

Wednesday, 01 December 2010

Prezi Love

Lightbulb 
Every once in a while I have the opportunity to shake up people's image of a librarian and share with the world exciting new ways to communicate and get work done, so today we’re going to look a little bit at the way we share information. Why would it matter? Because communication plays a big part in setting direction, gaining commitment, and creating alignment within a work group. Inevitably, failure to communicate effectively leads to malcontent and ruffled feathers. So how can technology help us?

When I see someone load a PowerPoint presentation, I automatically hear Charlie Brown’s teacher and her infamous “Wah wah, wah, wah wah.” To me, there is no quicker way to shut down your audience’s attention – except maybe forgetting to provide some Krispy Kreme doughnuts. In and of itself, PowerPoint is neither good nor evil – it is merely a tool. Unfortunately, most wield it like a war hammer.

Enter one of my new favorite toys…Prezi. Simply put, Prezi allows you to create visually engaging presentations by charting information on a non-linear plane. Instead of the static and linear slides of PowerPoint, Prezi zooms in and out and across the screen depending on how you plot and order information. You can even imbed music and video! Don’t think you have time to learn another application? Never fear. Prezi has incredible tutorials. If you find you don’t have the time to make one from scratch, you can use one of the many templates that member’s have already created – simply copy and swap your content for theirs.

Prezi currently offers three licensing levels: Public, Enjoy, and Pro. If your content is not proprietary and you don’t have a need to download – go for the free Public license. For $59/year you receive the Enjoy license that allows hide your content from the world and download as needed. The $159/year Pro license offers all that plus a desktop application so you can work off line. Not bad.

So for your next business presentation, give Prezi a try and make everyone think you are way more technically savvy than you actually are.

~Felecia Corbett

 (photo credit JanneM)

Friday, 15 October 2010

The Great Chilean Mine Rescue: A Tale of Two Leaders

Urzua fistpump 
(Photo released by Chilean Presidential Press Office)

As were a billion other people across the globe, I was riveted to the live television coverage of the rescue of the 33 miners trapped in the copper mine in Copiapo, Chile after a cave-in Aug. 5th left them trapped a half mile underground. After the last miner was rescued, I experienced a surge of emotion as the Chilean President, the 33rd miner, government officials and rescue workers enthusiastically sang the Chilean national anthem holding their hard hats over their hearts.

As the drama unfolded over a 22-hour period, it became clear that two leaders were instrumental in determining the successful outcome of this ordeal: Luis Urzua, the shift supervisor in the mine, and Chile’s President Sebastian Pinera.  At CCL, we define the leadership roles for achieving goals as setting direction, achieving alignment, and gaining and maintaining commitment.  With a common goal of ensuring the miners’ survival, both Urzua and Pinera did so with great effect.

Luis Urzua, the much-heralded 33rd miner, was elected by his colleagues to be the last to leave the mine.  This position of honor was granted in recognition of his leadership throughout the 69 days of entrapment. Urzua’s actions following the collapse of 700,000 tons of rock ensured the group’s survival. News accounts report that he rationed the use of their headlamps to conserve battery power, established a strict rationing of their food supply, sectioned off the mine for different activities (sleeping, eating, socializing, exercising, bathroom, etc.) and set up a day/night schedule for the miners to maintain a daily routine during their entrapment.

Urzua set a clear direction for the group that they would remain unified and disciplined in order to survive. The unity of the men reported in news accounts, is evidence that they were aligned and working in unison under the austere rationing regimen and the structured existence Urzua established. Throughout the 69-day ordeal the miners maintained their commitment to the direction Urzua set, especially during the critical first 17 days when they had no contact with the outside world. All the men emerged in good health and reportedly agreed to share equally in any financial profits resulting from their sudden fame. Upon Urzua’s exit from the Phoenix rescue capsule, President Pinera told him, “Mr. Shift Supervisor, you are a good boss! You put your workers above yourself!”

President Pinera also exhibited strong leadership during the 69-day ordeal. Less than a year into office, his advisors warned him not to become involved in the mine disaster because of the potential political risk to his presidency if it were to end badly. He ignored those warnings and set a clear direction of committing his government’s full resources to the rescue effort, long before it was known if the men were even alive. He got his government’s agencies aligned in the effort and committed financial, material and personnel resources.

President Pinera led by example, taking a big political risk by getting his government involved and by maintaining a personal vigil at the mine during the rescue until all were safe, greeting and hugging each man as he emerged. The alignment and commitment that his personal involvement inspired was evident in the non-stop work of the team manning the winch, raising and lowering the Phoenix rescue capsule, the rescuers who voluntarily descended into the mine to treat and evacuate the miners, the workers above ground chanting a cheer with each rescue, and the government officials and spouses who kept a long vigil at the site until all were safe.

Leadership, both in the mine and above-ground, brought 33 lost miners back to safety, captivating the entire world in the process. Two leaders, one a working-class miner and the other a wealthy politician, showed the world what effective leadership in action looks like.

~Bill Adams